Guides · Minnesota
Minnesota EVV in 2026: the dates that matter now.
The grace period is over. Here are the thresholds, the enforcement calendar, and the one monthly email your agency cannot afford to ignore.
The enforcement calendar
- January 1, 2026 — 50% of billed visits must be EVV-compliant; HHAeXchange aggregator enrollment required.
- July 1, 2026 — the threshold rises to 80% of billed visits.
- October 2026 — DHS begins formal corrective-action notices to providers under 80%, based on audited visit data.
- Ongoing — monthly HHAeXchange compliance reports (~25th of each month) are the scoreboard DHS and you both see.
Where agencies actually lose points
- Visits captured but never submitted to the aggregator — a perfect visit that HHAeXchange never saw is noncompliant.
- Manual entries without reason codes — manual is allowed with cause, uncoded manual entry is a compliance hole.
- Staff clocking from the wrong place or forgetting entirely, with no same-day exception workflow to repair it.
- Schedule, visit record, and timesheet kept in different tools — the reconciliation gap is where the missing 20% lives.
- Nobody owns the monthly report — the rate drifts for a quarter before anyone notices, and October's letter is a surprise.
A workflow that holds 80% without heroics
The agencies comfortably above threshold all run the same shape: the scheduled shift, the clock-in/out, the visit note, and the billed hours are one record. The exception queue — missed clocks, wrong locations, manual entries needing codes — is worked daily while memories are fresh, not monthly when the report lands. And someone reads the HHAeXchange report the day it arrives, because a bad number in November is a conversation and a bad number in February is a corrective-action plan.
Common questions
What EVV compliance rate does Minnesota require in 2026?
At least 50% of billed visits had to be EVV-compliant from January 1, 2026, rising to at least 80% for visits billed after July 1, 2026. DHS has said corrective-action notices for providers below 80% begin going out in October 2026, and payment withholds are on the table for continued noncompliance.
Do I have to use HHAeXchange even if I use another EVV system?
Yes. Providers subject to EVV under the 21st Century Cures Act must enroll with HHAeXchange, Minnesota's aggregator, regardless of which EVV system captures the visits — and submit ALL visit data through it, including visits that are not fully compliant.
How do I know my current compliance rate?
HHAeXchange emails providers a monthly compliance report — around the 25th of each month, covering the prior month — to the email address it has on file. If nobody at your agency reads that email, that is the first thing to fix: it is the same data DHS acts on.
What makes a visit EVV-compliant?
The verification must capture the six Cures Act elements: type of service, individual receiving it, individual providing it, date, location, and time the service begins and ends. Visits missing elements, manually entered without cause codes, or never submitted count against your rate.
The vendor part, clearly labeled
ClientCentric’s EVV workflow is built exactly as described above: visits capture verification evidence against the scheduled assignment, exceptions surface daily, and billing prep reads from the same record — so the 80% line is an outcome, not a project. We produce billing-ready, EVV-verified hours and units; claim submission to MN-ITS or your MCO stays in your billing workflow.
Written and maintained by the ClientCentric team from the working product. Last reviewed . Threshold dates and enforcement steps from Minnesota DHS MHCP provider notices and DHS EVV program pages. Confirm current requirements on the DHS EVV page — enforcement details evolve.